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Site Meeting Date, RFI Due Date, GC Bid Date Settings

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Below are the options to hide or show Bid Date, GC Bid Date, Site Meeting Date, and RFI Due Date on your bid invitations and/or bid calendar.

Definitions:
  • Bid Date: The date you are asking bidders to submit their bids. This is the date shown on bid invitations, "Bids are due by: ______". 

  • GC Bid Date: The date that your bid is due to the owner/client.

  • Site Meeting Date: Also known as "Pre-bid Meeting", this is the date of the meeting, if applicable.

  • RFI Due Date: Date when any RFI (Request for Information) questions are due.
Each user has the option to Show or Hide most of these dates on their bid invitations or on their calendar. In order to show these input fields on your Project Summary screen, you'll need to change each field to "Show" in your User Preferences.

To adjust these settings, go to Settings > User Profile, then User Preferences.



Scroll to the bottom to select your preferences, then click "Update Profile".



NOTES:
  1. If a project does not have a Bid Date: You'll notice that there is not an option to hide Bid Date on Bid Invitations. If there is no bid date for a project, simply leave it blank in the Project Summary screen. The words "Bids are Due By: " will be omitted from the bid invitation, and the project will not show on the calendar.
  2. Blank Dates won't show the field heading. If any of the other dates are left blank, the field headings (eg. "RFI Due Date:") will not show on your bid invitation.
  3. Dates show in your Planroom. These dates also show in your Subcontractor Planroom Portal, and edits to these dates will show in real time. 
  4. Bid Packages: The reason Bid Packages is an option to "Show on Calendar", is for the case where you have a Bid Package Bid Date that is different than the Parent Project Bid Date. The default is set to "Show" on calendar, since that is the most common choice.

If you have any questions, contact support@preconsuite.com or call 949-222-0400

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